Safety and convenience are not a luxury – they’re a necessity. First and foremost is the safety and security of students and staff. This starts with knowing travel details and hotels during the planning stages (see Travel Optimization). You will have worried parents – so you need to know how you can give them peace of mind during the trip. Medical care needs to be considered in the event of accident or illness. Families also want economic security – that if the trip is canceled or cut short unexpectedly, that they will get reimbursed for monies otherwise lost. And for educators, a bad trip can have a detrimental impact on their professional credentials.
Programs should keep a strict adult to student ratio. Check with your travel partner to know how many colleagues you can bring (as free chaperones) on your trip. Also, programs must have the right balance between free time and activities for students. While you don’t want programs so structured they’re stressful, boredom from excess free time will lead to mischief – there needs to be just enough structure to keep student occupied and engaged.
travel insurance included
Most programs leave it up to the school and students to figure out how and when to communicate with home. Modern life is connected, so accommodations need to account for details like hotels with Wi-Fi, so students can use their mobile devices to be in touch with friends and family. Parents can be assured they’re in the loop if your travel company posts news and pictures of the best moments, all updated daily from the road.
Finally, programs should always have built-in comprehensive travel and cancellation insurance from a reputable provider that also includes chaperones and yourself to cover medical and other emergency situations. This is should never be an extra cost option. When safety and security are built into a trip, and part of the planning process, the safety nets are in place if things go wrong. This allows families and educators to have peace of mind.
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